Inimitable Terms & Conditions
Business terms & conditions of inimitable acting as an agency.
The following expressions shall have the following meanings:
1.1 “Agent” means inimitable ; inimitable
22 West Mall
Bristol BS8 4BQ
1.1.1 inimitable, is trading name of Bernie Hodges
1.2 “Client” means any person who employs Services from the Agent;
1.3 “Artist” means the performer secured for the Engagement;
1.4 “Services” means the agency services required to procure an engagement;
1.5 “Engagement” means the employment or use of the Artist by the Client, or any third party to whom the Client has introduced the Artist, on a permanent or short-term basis under any form of contract or relevant agreement;
1.6 “Performance Fee” means the monies due to the Artist from the Client for the Engagement;
1.7 “Special Requirements” means the specific requirements stipulated by the Agent on behalf of the Artist in terms of the Engagement regarding food, accommodation and any other necessities;
1.8 “Terms and Conditions” means the terms and conditions of supply of Services as set out in this document and any subsequent terms and conditions agreed in writing by the Agent;
1.9 “Agreement” means the arrangement for the supply of Artists by the Agency to the Client incorporating these Terms and Conditions.
2.1 These Terms and Conditions shall apply to the Agreement for the supply of Artists by the Agent to the Client and shall supersede any other documentation or communication between parties.
2.2 Any variation to these Terms and Conditions must be agreed in writing by the Agent.
2.3 These Terms and Conditions shall be available on the web at www.theinimitables.co.uk
2.4 Nothing in these Terms and Conditions shall prejudice any condition or warranty, express or implied, or any legal remedy to which the Agent may be entitled in relation to the Services, by virtue of any statute, law or regulation.
2.5 The Agent is acting as an Employment Agency and therefore cannot be held responsible for any non-fulfillment or breach of obligations between the Client and the Artist.
Any variation to the Services must be agreed by the Agent in writing.
4 PRICE AND PAYMENT
4.1 The price for Artists is specified per engagement at the time of booking and is inclusive of VAT and any other charges as agreed at the time of booking, unless stated otherwise.
4.2 The Client has the authority to collect any National Insurance due if applicable.
4.3 The Client shall pay the Agent the Performance Fee within 30 days of receipt of invoice. The Performance Fee is non-refundable except in the circumstances described in Condition 5.5.
4.3a A proportion or full fee maybe required in advance for new clients, particularly when they are based outside of the UK.
4.4 The Client is responsible for bringing to the attention of the Agent any queries regarding an invoice within 14 days of the receipt of the invoice.
4.5 All direct expenses incurred by the Agent and the Artist in connection with the provision of the Services and the Engagement and agreed prior to the engagement will be re-charged at cost or as agreed and are payable by the Client on production of the appropriate receipts.
4.6 The Client shall meet the costs of any pre-agreed Special Requirements prior to the Engagement.
4.7 The Client will pay interest on all late payments at a rate of 5% per annum above the Bank of England Base Rate.
4.8 The Agent is also entitled to recover all reasonable expenses incurred in obtaining payment from the Client where any payment due to the Agent is late.
4.9 The Agent and Artist have the right to withhold Services if payment for previous engagements has not been made within 60 days of Client’s receipt of invoice.
4.10 The Client is not entitled to withhold or off-set any monies due to the Agent.
4.11 The Agent is entitled to vary the price to take account of:
4.11.1 any additional Services changes requested by the Client which were not included at the time of booking.
4.11.2 any reasonable increase in hourly, daily or set rates, if applicable;
4.11.3 any overrun of the booked time for the Engagement.
5.1 In the event that the Client cancels an Engagement they will be liable to pay cancellation charges agreed at the time of booking, provided that in any event if an Engagement is cancelled less than 24hrs before its commencement then a 100% cancellation fee will be charged.
5.2 The Client must notify the Agent immediately of any cancellation in order that the Agent may notify the Artist.
5.3 If the venue provided by the Client is unable to accommodate the Artist and the Artist is unable to perform for this reason the Client will be liable for the full Performance Fee.
5.4 The Artist may not under any conditions cancel the Engagement unless due to Force Majeure or illness. In such cases, on provision of reasonable proof, the Artist will not be held in breach of contract by the Client.
5.5 In the event of cancellation by the Artist the Agent may substitute a replacement artist, subject to the Client’s approval (approval not to be unreasonably withheld or delayed).
5.6 If the Artist cancels the Engagement and a replacement artist cannot be supplied in terms of Condition 5.5 any monies paid in advance by the Client must be repaid in full, within fourteen days of the cancellation.
6 CLIENT OBLIGATIONS
6.1 The Client agrees to cooperate with the Agent as may be required.
6.2 The Client agrees to refrain from directly or indirectly recruiting any person employed or engaged by the Agent for the purpose of providing the Services, except via the Agent.
6.3 The Client agrees to treat the Artist politely and in a professional manner.
6.4 The Client shall take every reasonable precaution to prevent the Artist being threatened, verbally abused, or physically abused.
6.5 The Client agrees that if the Artist is threatened, verbally abused, or physically abused by anyone present at the performance then the Artist will be entitled not to perform, without penalty, and still be paid the full Performance Fee.
6.6 The Client is responsible for ensuring that the venue, and any equipment belonging to the Client and used by the Artist, comply with health and safety regulations.
6.7 The Client must hold adequate insurance policies in respect of any Engagement.
6.8 The Client is responsible for complying with all legal obligations connected with the Engagement of the Artist.
6.9 The Client is responsible for obtaining any work permits or other approvals for the Artist prior to the commencement of an Engagement.
7 AGENT OBLIGATIONS
7.1 The Agent shall supply the Services as specified by the Client at the time of booking.
7.2 The Agent shall perform the Services with reasonable skill and care and to a reasonable standard and in accordance with recognised codes of practice and statutory obligations.
7.3 The Agent will provide the necessary permits for all artists under the age of 18ys in compliance with The Local Authority
7.4 The Agent will take all reasonable steps to provide personnel who behave in an acceptable manner but cannot be held responsible for any poor conduct exhibited by the Artist.
7.5 The Agent will hold a copy of the contract relating to the Engagement and will act as the negotiator between both the Client and the Artist.
7.6 The Agent shall comply with all regulations and statutory obligations regarding the use and storage of information relating to the Client.
8 CHANGES TO PERFORMANCE SCHEDULE
8.1 Any changes to the performance schedule will be subject to these Terms and Conditions.
8.2 If changes are required to the performance schedule on the day of the event these changes should be discussed with the Agent where possible, otherwise agreement should be reached between the Client and the Artist.
8.3 In the event that the Artist is unable to complete a performance due to a delay in the start of the performance schedule, where such delay is no fault of the Artist, the Client shall remain liable to pay the Artist the full Performance Fee due.
8.4a In the event that the performance finishes ahead of schedule the Client agrees to pay for the full duration of the booking.
8.4b Should the Artist be required by the Client to extend the length of the performance the Agent is entitled to charge the Client a further fee as to be agreed between the parties.
8.5 The Agent must be notified of any changes to the fees paid to the Artist by the Client for the Engagement.
8.6 In the event that the Client re-schedules an Engagement less than 24 hours before its commencement they will be liable to pay a 100% cancellation fee.
9 RE-ENGAGEMENT OF THE ARTIST
The Client must negotiate all future bookings for the Artist directly with the Agent for as long as the Artist is represented by the Agent.
10 INIMITABLE PRODUCTION TERMS & CONDITIONS
10.1 Production quotes are provided on a case by case basis.
10.2 Our opening hours are from 10am-6pm Monday to Friday
10.3 Unless otherwise arranged, the minimum studio booking is 1 hour. We charge in 30 minute or increments thereafter depending on the studio booked. The full booked time will be charged for, plus any over-run and extra work carried out in the studio, such as session preparation, editing or mixing. production bookings can be made and confirmed either via telephone or e-mail. Please give all details of requirements and any other necessary details for the session. Penciled overruns can be booked in for 30 minutes or 1 hour (subject to studio availability) The same applies to booking an Artist. If you exceed your booked time by 15 minutes without having booked an overrun, you will be charged for a full hour. The same applies to penciled overruns of an hour. This applies to both studio and Artist.
10.4 Pencil bookings can be held on a ‘provisional’ basis. We reserve the right to request confirmation of the booking if another client wishes to book the same time. Once a booking is ‘confirmed’, a contract is established whereby inimitable undertakes to provide facilities booked and the client becomes responsible for payment of any booked time and other services. If we haven’t received a confirmation 24 hours prior to the start of a pencilled booking your allocated time may be lost.
10.5 If working to picture, please notify us at the time of the booking and provide an .MP4 or .MOV file before the record. If working with Windows formats, please inform us in advance, so the files can be converted to a suitable format.
10.6 Please give 24 hours notice for any cancellations or rescheduling. The full cost of the hours booked will be charged if a booking is cancelled with less than 24 hours notice
11.1 The Agreement shall continue until the Services have been provided or any subsequent date as mutually agreed in writing by both parties or until terminated by either party in accordance with these Terms and Conditions.
11.2 The Agent may terminate the Agreement if the Client has failed to make over any payment due within 90 days of the sum being requested.
11.3 Either party may terminate the Agreement by notice in writing to the other if:
11.3.1 the other party commits a material breach of these Terms and Conditions and, in the case of a breach capable of being remedied, fails to remedy it within a reasonable time of being given written notice from the other party to do so; or
11.3.2 the other party commits a material breach of these Terms and Conditions which cannot be remedied under any circumstances; or
11.3.3 the other party passes a resolution for winding up (other than for the purpose of solvent amalgamation or reconstruction), or a court of competent jurisdiction makes an order to that effect; or
11.3.4 the other party ceases to carry on its business or substantially the whole of its business; or
11.3.5 the other party is declared insolvent, or convenes a meeting of or makes or proposes to make any arrangement or composition with its creditors; or a liquidator, receiver, administrative receiver, manager, trustee or similar officer is appointed over any of its assets.
11.4 In the event of termination the Client must make over to the Agent any payment for work done and expenses incurred up to the date of termination.
11.5 Any rights to terminate the Agreement shall be without prejudice to any other accrued rights and liabilities of the parties arising in any way out of the Agreement as at the date of termination. Both parties warrant their authority to enter into this Agreement and have obtained all necessary approvals to do so.
Both parties warrant their authority to enter into this Agreement and have obtained all necessary approvals to do so.
13 LIMITATION OF LIABILITY
Nothing in these Terms and Conditions shall exclude or limit the liability of the Agent for death or personal injury or any other liability that is non-excludable as a matter of law. The Agent shall not be liable for any direct, indirect or consequential loss or damage suffered by the Client or any third party howsoever caused, as a result of any negligence, breach of contract or otherwise in excess of the sum insured under the professional indemnity insurance policy held by the Agent in the insurance year in which the Client’s claim is first notified.
The Client shall indemnify the Agent against all claims, costs and expenses which the Agent may incur and which arise directly or indirectly from the Client’s breach of any of its obligations under these Terms and Conditions.
15 FORCE MAJEURE
Neither party shall be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, fire, breakdown of plant or machinery or shortage or unavailability of raw materials from a natural source of supply, and the party shall be entitled to a reasonable extension of its obligations
The Client shall not be entitled to assign its rights or obligations or delegate its duties under this Agreement without the prior written consent of the Agent.
17 THIRD PARTY RIGHTS
Nothing in these Terms and Conditions intend to or confer any rights on a third party.
If any term or provision of these Terms and Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.
The failure by either party to enforce at any time or for any period any one or more of the Terms and Conditions herein shall not be a waiver of them or of the right at any time subsequently to enforce all Terms and Conditions.
Any notice to be given by either party to the other may be served by email, fax, personal service or by post to the registered address of the other party or such other address as such party may from time to time have communicated to the other in writing, and if sent by email shall unless the contrary is proved be deemed to be received on the day it was sent, if sent by fax shall be deemed to be served on receipt of an error free transmission report, if given by letter shall be deemed to have been served at the time at which the letter was delivered personally or if sent by post shall be deemed to have been delivered in the ordinary course of post.
21 ENTIRE AGREEMENT
These Terms and Conditions supersede any previous agreements, arrangements, documents or other undertakings either written or oral.
22 GOVERNING LAW
These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.
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